Records Management & Digital Document Management
Overview
With over two decades of expertise in Enterprise Content Management (ECM) and Digitization, NetCreativeMind Solutions (NCM) empowers organizations to transition from paper-intensive processes to intelligent, searchable, and workflow-integrated digital repositories.
Our Digital Document Management Systems (DMS) ensure complete lifecycle management — from scanning and indexing to archival, retrieval, and workflow integration — for government departments, PSUs, and enterprises.
NCM’s DMS platforms enable faster access, reduced redundancy, and complete traceability, ensuring data integrity, compliance, and operational transparency across all document-driven workflows.
How We Improve Efficiency
Our Servicess
- Workflow Automation & Process Optimization
- Records Management & Digital Document Management
- Mobile Application Development
- Migration & Upgrade Services
- Enterprise Resource Planning (ERP) Solutions
- IT Staffing & Recruitment
- 100% traceable document lifecycle from creation to archival
- 80% faster access time through OCR and metadata-based search
- 90% reduction in paper storage and retrieval costs
- Full data integrity with digital signatures and audit trails
- 24x7 secure access via web and mobile interfaces
Take our services to improve your business
Our Implementation Approach
Document Assessment & Classification
Categorization by type, department, and priority
Digitization & Indexing
High-resolution scanning, OCR, and metadata tagging
Migration & Integration
Import legacy data and connect with ERP or workflow systems
Access Control & Security
Role-based permissions and retention policy configuration
Automation & Reporting
Document routing, alerts, and dashboard-based analytics
Traditional vs. Digital DMS Solutions
See how our NCM enabled Digital DMS Solutions transform traditional document management
Traditional Methods
- Files stored in physical rooms, prone to damage/loss
- Manual file search takes hour
- No access control or tracking
- Redundant and duplicate records
- No integration with workflow or ERP systems
NCM-Enabled Digital DMS
- Digitized and securely archived in centralized repository
- Instant retrieval using metadata, barcode, and OCR-based search
- Role-based permissions with full audit trails
- De-duplication and document version control
- Seamless API-based integration with ERP, workflow, and citizen portals
Where DMS Solutions Add Value
Our Digital Document Management solutions serve a wide range of sectors and industries
Sector / Domain
Common Use Cases
Government Departments
File tracking, RTI management, policy archives, e office integration
Public Sector Units (PSUs)
Procurement documentation, HR & payroll records, engineering drawings
Education & Universities
Student records, accreditation files, research and examination archives
Healthcare Institutions
Patient files, lab reports, prescriptions, and insurance documentation
Legal & Judiciary
Case files, judgments, contracts, and digital notings
Municipal & Urban Bodies
Building plans, property files, approvals, and citizen service records
Corporate & Enterprises
Contract management, ISO compliance, invoice and HR records
Energy, Mining & Infrastructure
Site maps, equipment logs, project blueprints, and compliance documents
CASE STUDY
Flagship Implementations
DMS Implementation for Geological PSU
12M+ records digitized
90% faster document retrieval
ISO 27001-compliant data governance
e-File Management for Central Ministry
75% faster approvals
100% traceable file movement
Improved transparency
Workflow & Document Digitization for SBPDCL–NBPDCL
10M+ documents digitized
70% faster turnaround
85% reduction in physical storage
Centralized CMS & DMS for RISL (Rajasthan)
45+ department websites unified
100% GIGW 3.0 & STQC compliance
60% faster content publishing